LIVING IN RESIDENCE
APPLICATION / ACCEPTANCE PROCESS
Applying for the Academic Year
Please note: When you apply for Residence you are required to pay a $500.00 deposit. First year students need to submit their applications by June 1st, 2018 to be guaranteed a spot in residence.
Applying for Winter or Summer Semester
Please note: When you apply for Residence you are required to pay a $500.00 deposit.
A deposit of $500.00 is required with all applications for Residence. Once you have moved into Residence, your deposit is used as a damage deposit for your room. It is returned to you less any charges owing after you moved out. You will be required to fill out a Room Inspection form upon arrival to the Residence. This form will be held on file for the duration of your stay with us; once you have moved out we will compare your room inspection form to the current state of your room.
You can make your security deposit, residence fee, and meal plan payments using one of the below payment methods:
Residence fees must be paid directly to the Residence via one of the above listed options and cannot be paid to the Institution. Payments made to the Institution in error will be applied to any outstanding balances on your account with the Institution.
Please refer to the Residence website for full payment option deadlines and information. If you have submitted a Request for Special Consideration for a different hall type please make your payment in accordance with the current hall type you have been accepted into.
Academic Year Acceptance
Applicants must meet all the required deadlines. If you do not receive an acceptance email, you will receive a waitlist notification.
Winter & Summer Semester Acceptance
In the acceptance email you will receive instructions on how to complete the rest of your acceptance details online. The acceptance details will need to be completed online and asks you important information related to contact and health information, payment information, emergency contact information and personality profile questions which will help you to select a roommate. You will also be asked to review and accept the Student Residence Agreement which is a legal document that serves as the contract between you and the Residence. Please ensure that you read it carefully and keep a copy for your records.
If you do not wish to complete your acceptance online, paper copies of the acceptance forms can be requested from the Residence.
If you are unable to meet the payment options as outlined please contact one of the Residence Managers to set up a Payment Plan.
It is strongly recommended that these contacts are the parents or legal guardians of the resident. As the Primary or Secondary Contact you will serve as an emergency contact and you may also be contacted if any other significant concerns or problems arise with the resident. In the case where the Primary contact is unavailable, the Secondary contact will be contacted. Once the Residence is provided with this contact information, the Manager will notify the Primary and Secondary contacts, via the supplied e-mail, that they have been identified as Primary/Secondary Contacts for the Resident. This e-mail will outline the role and responsibility of the Primary/Secondary Contact and provide the Primary/Secondary Contacts with the opportunity to opt-out of this role.
You are required to complete your acceptance information by the following dates:
If you are not completing your acceptance information online the same deadlines are applicable.
Please provide your details on the Medical, Accessibility, and Special Consideration section when completing your acceptance information to provide us with more information about how we can support your success in Residence. Students requiring special accommodations on campus are encouraged to also contact the Student Accessibility Service office on campus.
If you are not completing your acceptance information online, please contact the Residence directly for the "Request for Special Consideration Form" to provide us with more information about how we can support your success in Residence.
MOVE-IN / MOVE-OUT
The official move-in date(s) for Residence are as follows.
You may move-in early or move-out late however there are specific dates and fees that apply.
If you need to move-in earlier or move-out later than the above posted date(s), please contact the Residence directly
LIVING IN RESIDENCE
Everyone who is accepted into Residence must fill in "Profile Questions" which is available when completing the acceptance process online. Students are then given the opportunity to browse roommates online, send messages to potential roommates, and accept roommates. If a student does not want to select their own roommate, the Residence will select a roommate for you based on your answers to the "Profile Questions". You may request to live with your friends while in Residence, as long as you have both been accepted, you both request to live with each other, and you both have been accepted into the same room type.
If you are not completing your acceptances details online, the Residence will pair students together.
Winter or Summer Semesters
You will find out who your roommate is; we do not give out your room number prior to your arrival. The reason for this is that changes to our room registry may occur before you arrive and we want to ensure we provide you the correct information about your room. This information will be given to you upon your arrival.
South Village Residents
The light eater meal plan is only available for Students who commute to the UOIT Downtown Oshawa Campus, Durham College Whitby Campus, or Trent Durham Campus. These students can contact Aramark directly at 905-721-2000 ext. 2685 to apply for the Light Eater meal plan.
Flex Dollars are dollars that can be used at different Food Vendor locations on campus like Tim Hortons, Country Style, Quiznos, etc.. These Flex Dollars are loaded onto the student card and the student only has to swipe their student card and the money will automatically be deducted from the total Flex Dollar portion the student is allotted with their selected Meal Plan.
Please contact the residence directly at 905-728-8700 x 8100 if you have any further questions about meal plans.
Simcoe Village Residents
If you are interested in purchasing a voluntary meal plan please visit Campus Dish.
*The light eater meal plan is only available for Students who commute to the UOIT Downtown Oshawa Campus, Durham College Whitby Campus, or Trent Durham Campus. These students can contact Aramark directly at 905-721-2000 ext. 2685 to apply for the Light Eater meal plan.
Students with any dietary concerns or restrictions please click here for more information.
Please contact the residence directly at 905-728-8700 x 8100 if you have any further questions about meal Plans.
Yes there is! The Residence offers bi-weekly light housekeeping services to our residents. This means that every two weeks a housekeeper will come to your suite and clean your bathroom and kitchen areas and mop the floors. Housekeeping staff are unable to touch your personal belongings and therefore to allow for a full cleaning to occur to these areas you must make sure your counters, table tops, floors and shower areas are clear of any items. Please be aware that our housekeeping staff will not enter your bedrooms and therefore the bedrooms are the student's responsibility to clean. The Residence has vacuums available at the front desk for your use.
If something breaks in your suite, you can come down to the Residence front desk and fill out a maintenance requisition form. This form authorizes our maintenance staff to enter you room between the hours of 8:00 AM to 4:00 PM to repair the damages you have requested. This request may take a few days to get to so we ask you be patient. If it is an emergency we ask that you alert our staff to the situation. Please note that any damage to the suite that has occurred at the fault of the resident will be billable.
The Residence front desk is open 24 hours a day 7 days a week. We are available for questions, comments and/or concerns at anytime you have some. Please stop down and get to know our Residence Service Representative during your first few weeks here at Residence.
The Residence does not offer any family accommodations.
Parking passes are available for purchase through UOIT.
The Residence offers great security from the moment you pass through the controlled access main entrance, until you slide your electronic card into your suite door. Video cameras are located in all common areas, hallways and entrances. The front desk is also staffed 24 hours a day 7 days a week.
All cooking devices must have an automatic shutoff, be approved by CSA, and must not have an open element, (for example hot plates, induction hot plates, and indoor grills are not permitted). All appliances will be checked for approval by a Residence staff member.
Your Resident Advisor's (RA's) are always organizing events that are educational as well as events that are strictly for fun. These events allow you to meet people in your new community. Check out bulletin boards located on each floor throughout the building, attend floor meetings, and let your RA know what type of activities you would like to see in Residence.
If you are disturbed at anytime of the day or night, before contacting the front desk, please try to talk to the resident(s) who is/are causing the disturbance first. Get to know your neighbours and build a respectful community. If the disturbance continues notify the front desk and a manager or RA will help you reach an acceptable volume by speaking to the resident(s). At the same time, remember to be reasonable with the level of volume you produce as well.
Mixed-Gender Housing allows for students to live with their ideal roommate regardless of sex, gender, gender identity or expression, or sexual orientation. This allows for increased choice in selecting and choosing their ideal roommate and contributes to an inclusive community for the residents.
Students will have the ability to participate in mixed- gender housing through the My Housing Portal. When the roommate portion of the My Housing Portal becomes available students will proceed through the step called ‘Housing Options’. If you wish to participate in mixed-gender housing you will select ‘Mixed- Gender Housing’ from the drop down menu in the My Housing Portal.
Note: You must make your Residence fee payment in order to be moved through the roommate section of the portal.
Mixed Gender Housing is a voluntary process. Students interested in this option will be able to self select gender inclusive housing through the My Housing Portal. When the roommate portion of the My Housing Portal becomes available students will proceed through the step called ‘Housing Options’. If do not want to participate in you gender inclusive housing you will select ‘Single Gender Housing’ from the drop down menu in the My Housing Portal.
Note: You must make your Residence fee payment in order to be moved through the roommate section of the My Housing Portal. If you do not wish to participate in the roommate section of the My Housing Portal you will be manually matched by the Residence using the traditional housing process.
If you have chosen Mixed-Gender Housing and decided you would prefer Single-Gender Housing prior to Move-In, the Residence will do it’s best to accommodate your request. Please contact the Residence via email at firstname.lastname@example.org to inform us of your request.
If you have chosen Mixed-Gender Housing and would no longer like a co-ed roommate, please notify the Resident Advisor on your floor. Together with yourself and your Resident Advisor we will work towards a resolution for you.
If you would like to participate in Mixed-Gender Housing after you move into Residence you can contact the front desk and notify them of your request.
TERMINATION & CANCELLATION
Please refer to the cancellation policy located here: Termination and Cancellation Policy.
Cancellations occur prior to move-in. If you wish to cancel your residence application or the Student Residence Agreement, you must cancel through My Housing Portal prior to move-in.
Withdrawals occur after move-in. If you wish to withdraw from residence, please contact the front desk for a Residence Withdrawal Form. You must return it to the front desk within 5 business days of the anticipated departure date.
Cancellations will not be accepted over the phone. Please note that the Residence operates independently from the Institution and if you cancel your application or enrolment at the Institution, you will also need to cancel your Residence application. Refunds will be issued by the Manager as detailed in section 8.06 of the Student Residence Agreement.
Please refer to the cancellation policy located here: Termination and Cancellation PolicyOTHER
We would be happy to have you visit the Residence and provide a tour. Stay overnight and take advantage of the special rate of $64.95 per night (plus taxes) we are offering to all Residence applicants and their families.
Residents can apply at the front desk to stay during the Winter Break. You must submit your application prior to December 1, 2017 if you plan on staying for either part of or the entire break.
The Residence is a "designated Residence" for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TC ON 479 Ontario Credits (Student Residence Line 6114). For this reason, the Residence does not issue tax receipts for Residence fees.